27 - 03 - 2019
90% of companies don’t know how much they spend on print*. Do you really know all your printing expenses?
Managing all the printers in a company involves certain hidden costs which can be hard to evaluate. However, having a clear and precise overview of these costs will make it possible to control them. Below we list the five hidden costs of your printer fleet:
Time spent managing printing equipment is sometimes underestimated: ordering consumables, overseeing maintenance, purchasing machines, managing several service contracts and warranties, facturation… Together, all these tasks represent considerable time and therefore cost, which needs to be taken into account.
To procure equipment, companies can choose between two solutions:
In either case, if the equipment is unsuitable, there may be coordination issues. This will very soon have cost repercussions. This can easily be seen, for example, in the number of tickets sent to the IT service.
The maintenance and service contract is often taken out at the beginning with the equipment provider. It may be wise to keep an eye on changes to the rate of this contract. Do the services still correspond to your expectations and needs?
Has a “green practices” policy been implemented in your company? In addition to respecting the environment, this policy will allow you to reduce costs. All too easily, paper or printer cartridges can be unnecessarily wasted: single-sided instead of double-sided printing, printing in colour instead of black and white, premature changing of print consumables…
- A company employee prints an average of 28 pages per day **
- 20% of printed documents are discarded within 24 hours or forgotten at the printer**
- 80% of documents are still Simplex printed today**
By raising awareness among your staff, with the introduction of a page cost system and a printing system with identification adapted to their needs, you will be able to better control your expenses.
Thinking ahead, the instinct is often to procure greater stocks of consumables than are actually needed. As a result, part of your cash flow is mobilised unnecessarily and the stock takes up space. And what’s more, when upgrading equipment the consumables may no longer be compatible. This can mean a significant loss.
Are you ready to take back control of your printer-related expenses? Armor Office Printing can help you to do so! Discover now and test our managed printing service for free: OWA PRINT SERVICES